Take minutes for all meetings i.e. AGM General, Committee Special, in minute book, type up and send out preferably within one week of that meeting.
All committee members should each receive a copy either by email or by mail.· An Agenda should be created for each meeting (in conjunction with the Chairperson) and sent to each Committee Member one week prior to that meeting.
One extra copy of the minutes should be produced in
order to be signed by the Chairperson at the next
committee meeting. This is then filed as the "Official
Copy" for the LETS archives.
Should the Secretary be unavailable to attend and take
the minutes at any required meeting, the Chairperson
should be informed before that meeting.
Send all official letters and deal with any
correspondence, in or out, not dealt with by other
committee members.
Notify the OCBA of any changes to the constitution
and any change to the holder of the Public Officer role or their contact details. Also any changes
of personnel in the roles of Chairperson, Secretary or Treasurer, within one calendar month of
the AGM.
Organise the AGM and arrange notification to the
LETS membership.
Collect mail regularly from the Willunga PO Box, if required.