Take minutes for all meetings i.e. AGM General

, Committee, Special, in minute book, type up and

send out preferably within one week of that meeting. Al

l committee members should receive a copy each

either by email or by mail.

An Agenda should be created for each meeting(in

conjunction with the Chairperson) and sent to each

Committee Member one week prior to that meeting.

One extra copy of the minutes should be produced in

order to be signed by the Chairperson at the next

committee meeting. This is then filed as the “Official

Copy” for the LETS archives.

Should the Secretary be unavailable to attend and take

the minutes at any required meeting, the Chairperson

should be informed before that meeting

Send all official letters and deal with any

correspondence, in or out, not dealt with by other

committee members.

Notify the OCBA of any changes to the constitution

and any change to the holder of the Public Officer role or their contact details. Also any changes

of personnel in the roles of Chairperson, Secretary or Treasurer, within one calendar month of

the AGM.

Organise the AGM and arrange notification to the

LETS membership.