• Take minutes for all meetings i.e. AGM General, Committee, Special, in minute book, type up and send out preferably within one week of that meeting. All committee members should receive a copy each either by email or by mail.

 

• An Agenda should be created for each meeting(in conjunction with the Chairperson) and sent to each Committee Member one week prior to that meeting.

 

• One extra copy of the minutes should be produced in order to be signed by the Chairperson at the next committee meeting. This is then filed as the “Official Copy” for the LETS archives.

 

• Should the Secretary be unavailable to attend and take the minutes at any required meeting, the Chairperson should be informed before that meeting

 

• Send all official letters and deal with any correspondence, in or out, not dealt with by other committee members.

 

• Notify the OCBA of any changes to the constitution and any change to the holder of the Public Officer role or their contact details. Also any changes of personnel in the roles of Chairperson, Secretary or Treasurer, within one calendar month of the AGM.

 

• Organise the AGM and arrange notification to the LETS membership. 

 

• Collect mail regularly from the Willunga PO Box, if required.