Some tasks may be delegated and help is sought from members on the day, however the overall organising and staging of Lets markets is the responsibility of the co-ordinator. The Market Coordinator is responsible for the following duties.
Prior to each market -
- Find and book suitable venue.
- Organise payment of venue hire.
- Contact all stall-holders (casual & regular) by email or phone to check if they are having a stall at the forthcoming market.
- Keep a list of stall holders.
- Write for the LETS newsletter.
- Publicise markets in the local community.
- Encourage members to participate as sellers and buyers.
- Respond to inquiries from potential stall-holders.
On the day of the market-
- Collect keys on the day and pay key deposit.
- Unlock and set-up the tables ready for the arrival of stall holders one hour before scheduled starting time.
- Put signs out at opening time and place on main road if possible (attracting non-members to the market is a good way to spread the word about LETS).
- Ensure that stall-holders have LETS brochures available to give to visitors.
- Make provision for a LETS information stall at each market.
- Welcome stall-holders and help them to select their spot.
- Ensure that new stall-holders are introduced and know how the market works.
- Give each stall-holder a sales record sheet.
- Be on hand to deal with any problems that arise during the market.
- Collect sales sheets from stall holders and pass on to transaction person for recording.
- Ensure hall is cleaned and packed up, everything turned off and locked.